How Boubyan Bank Saves 100+ Hours Every Month with eazyBI

This case study was shared during eazyBI Community Days by Tomasz Pabich from Genius Gecko. In his presentation, Tomasz walked through Boubyan Bank’s reporting journey and showed how the bank was able to save significant time every month by building clearer, more automated portfolio reporting with eazyBI.

A Need for Clearer Portfolio Reporting

Boubyan Bank was on a journey to strengthen how projects and portfolios are managed across the organization. Like many large companies, the bank was running multiple initiatives at the same time, and leadership needed a clear way to track progress, control costs, and understand what was happening across departments.

Reporting often depended on manual work — collecting information from different systems, not only Atlassian Jira, updating spreadsheets, preparing presentations, and rebuilding the same reports month after month. This took significant time, created pressure on teams, and made it harder to ensure that decision-makers always had the latest data when they needed it.

At the same time, Boubyan Bank already knew what kind of insights were essential. They had a set of key reports that supported their portfolio and project management processes, and they wanted to move these reports into a more automated and reliable environment.

That’s where eazyBI became a natural fit.

Replacing Manual Work with Automation

One of the most immediate benefits for Boubyan Bank was automation. Many reports that were previously created manually in Excel or PowerPoint could now be built directly in eazyBI and updated automatically.

Instead of spending hours every month collecting data, adjusting numbers, and formatting slides, teams could rely on dashboards that are always ready and always consistent. Reporting became part of the workflow, not an extra task that required late nights and constant effort.

This shift away from manual reporting helped Boubyan Bank save more than 100 hours every month — time that could be redirected toward analysis, planning, and improving project execution.

Making Sure Reports Reach the Right People

However, saving time was only part of the story.

Another important improvement was how reports were delivered. In many organizations, reports exist, but they don’t always reach the people who need them most. Sometimes dashboards are created, but no one is informed, or the information arrives too late to support real decisions.

Boubyan Bank focused not only on building reports, but also on making reporting dependable. With eazyBI, key stakeholders could access the right information at the right time, and reporting became a recurring, trusted part of portfolio governance.

This helped ensure that insights were not only created, but actually used.

Keeping Reporting Simple, Clear, and Actionable

Boubyan Bank’s dashboards are intentionally simple, and that simplicity is what makes them powerful. Instead of overly complex visuals, the reports are designed to be quick to read and easy to understand.

A good report should not require long explanations. It should immediately show what is happening, highlight what needs attention, and help people take action.

By focusing on clarity, Boubyan Bank made sure that reporting supports decision-making instead of becoming noise.

Reports That Support Better Decisions

One example is a straightforward report showing projects divided by status. At first glance, it looks simple, but it gives leaders instant visibility into work in progress.

If the number of projects under execution suddenly changes, it raises an important question: is the organization facing bottlenecks, delays, or shifting priorities? From there, teams can dig deeper and understand what is driving the change.

Another valuable report focuses on project plan stability. Changes to plans are normal, but too many changes can signal weak planning or growing risk. By tracking how often project plans are adjusted, Boubyan Bank can spot patterns early and address issues before costs increase further.

Other dashboards provide high-level health indicators, allowing stakeholders to quickly see whether trends are improving or worsening. If something looks unusual, the report offers a clear starting point for deeper investigation.

These kinds of reports may look simple, but they create strong control and transparency across the portfolio.

One Central Place for Portfolio Insights

As part of their PPM journey, Boubyan Bank also introduced BigPicture, a Jira app for advanced project and portfolio management. While BigPicture provides robust planning features, including sophisticated Gantt capabilities, it was important to keep high-level reporting centralized in eazyBI. When key dashboards are available in one place, users don’t have to jump between tools just to understand project progress.

eazyBI became the main reporting layer — the place where stakeholders start, get an overview, and move into deeper tools only when necessary.

The Value Goes Beyond Time Savings

In the end, Boubyan Bank’s success with eazyBI comes down to more than automation.

Yes, removing manual reporting saved over 100 hours every month. But the bigger impact came from delivering reports on time, making insights accessible to the right people, and keeping dashboards clear enough to drive real decisions.

This is where the true value of good reporting lies — not only in hours saved, but in the ability to plan better, react faster, and continuously improve portfolio performance over time.

Watch the full presentation video recording here.